Exhibitor Information

Exhibiting at Texas EMS Conference 2020 – Virtual offers a unique opportunity to get your newest technology, products and services in front of thousands of emergency medical professionals, administrators, educators, and students all in one place.  The Virtual Exhibit Hall will serve as the perfect place to showcase what you have to offer.

Many EMS providers also find this the perfect place to recruit the best EMTs and paramedics in the State.

We look forward to seeing you online in the Virtual Exhibit Hall!

Texas EMS Conference 2020 is going Virtual!

See full details of the virtual event.

Virtual Exhibitor Booth Pricing and Options

Standard Virtual Booth:

$675

Until October 1, 2020

$775 October 2 – November 13, 2020

All Virtual Booths will include the following Standard features:

  • File Downloads
  • Video Playback
  • Live Chat and Video Conferencing for Interacting with Visitors
  • Incentive Program Prize
  • Data of Booth Visitors Provided
  • Link to website in Digital Program distributed to all Conference Attendees
  • Registered Attendee List

In addtion to the standard features that are included with a Virtual Exhibit Hall Booth, additional options may be added to maximize your Virtual Exhibit Hall exposure.  Details of these options can be found below.

For information about new Virtual Conference Sponsorships, please visit the Sponsor Page.

 

To learn more about the Incentive Prize Program, Click Here.

Virtual Booth Registration will be open until November 13, 2020.

Additional Virtual Rooms Can Be Added For A Customized Virtual Booth Experience:

Additional Virtual Rooms Within Booth

$500

Until October 1, 2020

$600 October 2 – November 13, 2020.

Additional virtual rooms within each booth allows for various customizable options.  These include:

  • Private Meeting Space
    • Allows for private conversations and/or chat to occur while keeping the main booth open to visitors
    • Invitation would be sent to the visitor to join in the password-protected private room
  • Appointment Scheduling Feature
    • Ability to book private virtual room for one-on-one meeting with clients and potential customers separate from booth space
    • Invitation would be sent to the visitor to join in the password-protected private room
    • Appointments can be made in advance for time during Virtual Exhibit Hall
    • Provides time for one-on-one conversations in one room, while still accomodating other visitors in booth
  • Separate Live Stream Feature
    • Allows for a secondary video feed to be projected to your virtual booth
    • Can be used for product demonstration, feature presentation, or other product showcase done in a remote location using a remote video feed

Exhibitor Schedule

Monday, November 23

10:00 am – 3:00 pm
Virtual Exhibit Hall Open

10:25 am – 10:55 am
Dedicated Session Break for Virtual Exhibit Hall

11:55 am – 1:00 pm
Lunch and Break for Virtual Exhibit Hall

2:00 pm – 2:30 pm
Dedicated Session Break for Virtual Exhibit Hall

Tuesday, November 24

10:00 am – 3:00 pm
Virtual Exhibit Hall Open

10:25 am – 10:55 am
Dedicated Session Break for Virtual Exhibit Hall

11:55 am – 1:00 pm
Lunch and Break for Virtual Exhibit Hall

2:00 pm – 2:30 pm
Dedicated Session Break for Virtual Exhibit Hall

Virtual Conference Advertising and Marketing Options

Prior To Conference Digital Advertising

Website Advertisement – $300

Place a 150 x 150 px advertisement on texasemsconference.com.

Email Blast – $850

A marketing email will be sent to our EMS personnel database.

Virtual Conference Digital Advertising

Digital Conference Program Advertisement

Place your advertisement in the digital Conference Program.
Comparable size program advertisement in digital version of Texas EMS Conference 2020 – Virtual Program distributed to each registered attendee.
Will link to company website or preferred location.
Full Page – $800
Half Page – $500
Quarter Page – $250
Business Card – $190

Between-Session Commercial – $100

30 seconds to 1 minute in length.  Exhibitor-provided video commercial played in the time between education session programming while attendees await the start of the next education session.

Beginning-of-Session Commercial – $300

20 to 30 seconds in length.  Exhibitor-provided video commercial played at the start of selected education session.  This commercial must be viewed by each attendee during the live stream or video-on-demand versions of the education session.

Static Bar at Bottom of Education Session – $300

Display company branding and acknowledgement on live stream and video-on-demand education session.  Will be visible for first 120 seconds and final 120 seconds of selected education session video.

If you are interested in a Conference Sponsorship, information can be found on the Sponsor Page.

Payment Information

Exhibitor registration for Texas EMS Conference 2020 will be online only.  Click here to register now.

Registration fees may be paid by credit card, check or purchase order.  By registering, you accept our Terms and Conditions for exhibitors.

Please make checks payable to: Texas EMS Conference.

Please Note New Mailing Address Below

Texas EMS Conference
PO Box 187
Lampasas, TX 76550

Refunds may be requested, subject to a 20% administrative fee, through October 1, 2020.  Refunds will NOT be given for any reason after October 1, 2020.

If registered before August 13, 2020, please see our Frequently Asked Questions regarding refund requests.