Exhibit at Texas EMS Conference
November 23-26, 2025 | Fort Worth Convention Center | Fort Worth, Texas
Attention: Exhibitor booths are currently sold out. Please email registration@texasemsconference.com if you would like to be added to the waitlist.
Make plans now to exhibit at Texas EMS Conference 2025 in Fort Worth!
Exhibiting at Texas EMS Conference offers an unparalleled platform to showcase your latest technologies, products, and services to thousands of emergency medical professionals, administrators, educators, and students—all in one dynamic location. The iconic Fort Worth Convention Center in the heart of downtown Fort Worth is the site of the Conference, November 23-26, 2025, exhibits are open November 23-24. The 134,000 square foot Exhibit Hall serves as the central hub of the Conference and is the perfect place to showcase what you have to offer to a consistent flow of potential customers. Many EMS providers also find this the perfect place to recruit some of the best EMTs and paramedics in the State.
See all the details below to secure your exhibitor space at Texas EMS Conference 2025.
Exhibitor booths are currently sold out. Please email registration@texasemsconference.com if you would like to be added to the waitlist.
Exhibitor Booth Options
Booth Options & Pricing
Premium Corner 10′ x 10′ Booth Space
- $2275
- 3 Exhibitor Floor Badges Included
Premium In-Line 10′ x 10′ Booth Space
- $2075
- 3 Exhibitor Floor Badges Included
Standard Corner 10′ x 10′ Booth Space
- $1600
- 2 Exhibitor Floor Badges Included
Standard In-Line 10′ x 10′ Booth Space
- $1450
- 2 Exhibitor Floor Badges Included
20′ x 20′ Island Space
- $5800
- 8 Exhibitor Floor Badges Included
20′ x 30′ Vehicle Space
- $2050
- 3 Exhibitor Floor Badges Included
20′ x 50′ Helicopter Space
- $2550
- 4 Exhibitor Floor Badges Included
Booth Option Details
20′ x 30′ Vehicle Space must have a vehicle as the primary focus of booth space.
20′ x 50′ Helicopter Space must have helicopter or trailer as primary focus of booth space. No more than 2 units per space are allowed in booth space.
To see available booth spaces, please view the 2025 Exhibit Hall Floorplan. Booth assignments are made as registration and payment are received.
For information about Conference Sponsorships, please visit the Sponsor Page.
For additional details about exhibiting at Texas EMS Conference, please see the Exhibitor Prospectus.
Exhibitor Schedule
Saturday, November 22
7:00 am – 6:00 pm
Exhibits Move-In
Sunday, November 23
7:00 am – 11:00 am
Exhibits Finish Move-In
12:00 pm – 6:00 pm
Exhibit Hall Open
4:00 pm – 6:00 pm
Welcome Reception
Monday, November 24
9:00 am – 4:00 pm
Exhibit Hall Open
11:30 am – 1:00 pm
Buffet Lunch in Exhibit Hall
4:00 pm – 9:00 pm
Exhibitor Move-Out
Conference Advertising & Marketing
Pre-Event Advertising
Onsite Advertising
Premium Conference Program Advertisement
Place your advertisement on premium locations of the Conference Program provided to all attendees and exhibitors:
Back Cover – SOLD OUT
Inside Front Cover – NOT AVAILABLE
Inside Back Cover – $1800
Conference Program Advertisement
Place your advertisement in the Conference Program provided to all attendees and exhibitors:
Full Page – $1600
Half Page – $1000
Quarter Page – $500
Business Card – $375
Registration Counter Kick Panel
Sold Out
Display your custom graphic on the bottom of one registration counter kick panel.
Column Billboard
$1000
Your branding on two sides of column wrap. For custom design options and additional details, please contact us.
Conference Bag Insert
$850
Placement of a single item into the official 2024 Conference Bag, provided to all Conference attendees.
Premium Location Floor Graphic
$500
Vinyl floor graphic to be displayed in prominent areas throughout the concourse area of Fort Worth Convention Center. Includes 2 (2′ x 2′) premium locaion floor graphic and 1 (2′ x 2′) Exhibit Hall floor graphic.
Floor Graphic
$350
Vinyl floor graphic to be displayed throughout the Exhibit Hall. Includes 3 (2′ x 2′) graphics.
Stand Alone Ad Boards
$400 – Exhibitor Provided
$800 – Conference Printed
Two options are available. Provide you own and we will place in premium location. Acceptable items include banner stands, ad boards, or similar items. Or, submit your graphic for us to create and place your ad board in a premium location. Conference printed Ad Board measures approximately 38″x87″.
Interior Hanging Signs
Sold Out
Display your custom message or graphic along the concourse area of the Fort Worth Convention Center on 1 (116″ x 58″) sign.
Exterior Door Clings
$500
Vinyl door cling graphics to be displayed on select exterior entry doors to the Fort Worth Convention Center. Includes 3 (26.75″ x 30.5″) graphics.
Electronic Bulletin Board Advertisements
$200
Your advertisement and graphics displayed on digital display boards in the concourse area of the Fort Worth Convention Center and prominent locations within the Exhibit Hall.
For additional details and pricing on any of the advertising and marketing items, please view the complete
Exhibitor Advertising & Marketing Kit.
If you are interested in a Conference Sponsorship, information can be found on the Sponsor Page.
Payment Information
Exhibitor registration for Texas EMS Conference 2025 will be online only.
Registration fees may be paid by credit card, check or purchase order. Purchase orders will not be accepted after October 1, 2025. Checks will not be accepted after October 17, 2025.
By registering, you accept our Terms and Conditions & Rules and Regulations for exhibitors.
Please make checks payable to: Texas EMS Conference.
Texas EMS Conference
PO Box 187
Lampasas, TX 76550
Refunds may be requested, subject to a 20% administrative fee, through October 1, 2025. Refunds will NOT be given for any reason after October 1, 2025.